Please read our newest Robit Bulletin customer magazine 1/2018!
Please read our newest Robit Bulletin customer magazine 1/2018!
Tsvetkov Sergey, Robit
Pozin Evgeny, Deputy of General Director for Commercial Affairs “Gorny Instrument”, Llc
Prokushenko Sergey, General Director “Gorny Instrument”, Llc
Prokushenko Anton, Deputy of General Director for Export “Gorny Instrument”, Llc
Jorma Juntunen, Robit
Skuliberdin Mikhail, Sales and marketing department Coal section Manager “Gorny Instrument”, Llc
Kopeikin Vyacheslav, Sales and marketing department Head of Mining-ore section “Gorny Instrument”, Llc
Klimentiev Vyacheslav, Sales and marketing department Coal section Manager “Gorny Instrument”, Llc
Suvorov Evgeny, Head of Sales and marketing department “Gorny Instrument”, Llc
Popova Nina, Logistics department Logistics Manager “Gorny Instrument”, Llc
Last updated 1 June 2021
1. Introduction
This document describes how Robit Plc (hereinafter ”Robit”) and its staff process the personal data of Robit’s suppliers’ representatives and contact persons. Robit acts as a controller to such personal data.
As a controller, we are responsible for such personal data, and for the processing of such personal data. Protecting your privacy and your personal data is of utmost importance to Robit. We are committed to complying with the requirements of data protection regulation applicable to us in the processing of your personal data. The means and purposes of processing the personal data Robit’s suppliers’ representatives and contact persons are described in more detail in this Privacy Notice.
What is stated in this Privacy Notice, applies, where appropriate, to the processing of personal data conducted by Robit group companies.
2. Data controller and contact person
Data Controller
Robit Plc
(Business ID: 0825627-0)
Viikkiniityntie 9
33880 Lempäälä
Tel.: +358 3 3140 3400
Contact Person
Arto Halonen
c/o Robit
Tel.: +358 40 028 0717
Email: arto.halonen@robitgroup.com
3. Legal bases for processing and processing purposes
Processing of personal data must always be based on a legal basis set forth in the EU’s General Data Protection Regulation (the “GDPR”). Processing of personal data of Robit’s suppliers’ representatives and contact persons is based on the following legal bases:
Personal data is processed in particular for the following purposes:
After the termination of a delivery agreement or a relevant connection, Robit may transfer data subject’s personal data to direct marketing register of Robit to the extent permitted by the law.
The provision of personal data in the manner described in this Privacy Notice is partially based on a contract between the data subject and Robit or an entity represented by the data subject and Robit. In the context of entering into a delivery agreement as well as in the context of the delivery of services or products, the data subject is obliged to provide Robit with certain personal data for the processing purposes described in this Privacy Notice. The foregoing does not apply in situations where the provision of the data or certain processing of the data is based on the data subject’s consent. The non-delivery of personal data can prevent Robit from performing its contractual or other obligations or commitments, which can lead to the fact that a delivery contract cannot be entered into.
4. Categories of personal data processed by Robit
Robit may process the following personal data directly necessary for the maintenance of the relevant connection between the data subject and Robit and that relate to taking care of the rights and obligations of the parties. These personal data can be categorised as follows:
Basic information, such as
Information related to the contractual relation or other relevant connection between the data subject and Robit, such as
Data collected through technical monitoring, such as
Furthermore, Robit may process change data of the above mentioned data categories.
5. Regular sources of personal data
Personal data are collected from the data subject himself/herself or from an organization represented by a data subject, for instance in the context of entering into a contract, filling in and signing order forms, or in connection to invoicing. When the contractual relation continues and in the context of delivering the ordered products and/or services, personal data is collected from the data subject himself/herself also by other means, for instance in various communications occasions via telephone or email or during the data subject’s visit on Robit’s sites.
Personal data may also be collected and updated from registers of companies belonging to the same group of companies and economic interest group with Robit as well as from authorities and companies providing services related to personal data, such as Suomen Asiakastieto.
6. Transfers and disclosures of personal data
Robit may transfer personal data to third parties in the following manner in order to fulfil the processing purposes described in this Privacy Notice. When personal data are transferred to an entity which processes personal data on behalf of Robit (i.e. data processor), Robit has through contractual arrangements ensured that personal data is processed only in accordance with Robit’s written instructions and only for the purposes described in this document and that access to personal data is restricted to persons who need access to data based on their tasks.
Some of the data processors used by Robit are located outside the EU or EEA area. Robit has contractually ensured that these entities undertake to apply an appropriate level of data protection in their processing practices, and thus the data transfers are subject to appropriate safeguards. More information on cross border transfers of the personal data and on the appropriate safeguards applied thereto from time to time is available from the contact person mentioned under Section 2 of this Privacy Notice.
Robit shares the personal data of suppliers’ representatives and contact persons to the companies belonging to the same group of companies with Robit to the extent necessary in order to e.g. facilitate the ordering and provision of products and/or services by Robit and to facilitate communications and cooperation between the Robit group companies in relation to such products and/or services.
Robit may disclose personal data to competent authorities when required to do so under applicable laws, to prepare for legal proceedings or to defend a claim within the limits permit-ted or required by applicable legislation from time to time. In case of the sale of Robit’s business, or a part of it, or in case Robit conducts other organizational changes to its business, Robit may disclose personal data to the buyers and their advisors in accordance with the then current legislation.
7. Data retention period
The retention period of personal data depends on the data concerned and its purpose of use. Robit retains personal data at least as long as they are needed for the execution of the informed purposes of processing, such as in the performance of Robit’s contractual obligations or in managing the contractual relation with the supplier.
The retention periods are determined in accordance with the following criteria:
When personal data are no longer needed, the data is destroyed in a secure way or irrevocably anonymized.
8. Rights of the data subject
The GDPR provides the data subject with several rights based on which the data subject can in many situation himself/herself decide on the processing of his/her personal data. The data subject may use the following rights with regard to Robit to the extent Robit acts as the controller to the personal data of the data subject in question. The extent of your rights is subject to the legal basis for processing and exercising your rights requires identification.
The requests shall be directed to the contact person mentioned in section 2 of this Privacy Notice.
In addition, the data subject has the right to lodge a complaint with the supervisory authority on the processing of the personal data by the controller. The complaint shall be made to the competent supervisory authority, in Finland to the Data Protection Ombudsman, in accordance with its instructions. The web-site of the Data Protection Ombudsman can be found here.
9. Changes to this Privacy Notice
Robit may, from time to time, change this Privacy Notice. You can tell when changes have been made to the Privacy Policy by referring to the “Last Updated” legend at the top of this webpage . Robit encourages you to review this document regularly for any changes. If Robit will materially change the ways in which Robit processes the personal data of Robit’s suppliers’ representatives and contact persons, Robit will post a notice on this webpage or send an e-mail to the data subjects.
Last Updated 1 June 2021
1. Introduction
This Privacy Notice describes how Robit Plc (hereinafter ”Robit”) processes personal data of the shareholders, including other holders of rights, of Robit. Robit acts as a controller to such personal data.
As a controller, we are responsible for the personal data of the shareholders, and for the processing of such personal data. Protecting your privacy and your personal data is of utmost importance to Robit. We are committed to complying with the requirements of data protection regulation applicable to us in the processing of your personal data. The means and purposes of processing the personal data of the shareholders are described in more detail in this Privacy Notice.
2. Data controller and contact person
Data Controller
Robit Oyj
(Business ID: 0825627-0)
Viikkiniityntie 9
33880 Lempäälä
Tel.: +358 3 3140 3400
Contact Person
Violetta Silver
c/o Robit Plc
Tel.: +358 45 202 0252
Email: violetta.silver@robitgroup.com
3. Legal bases for processing shareholders’ personal data
The EU General Data Protection Regulation (EU) 2016/679 (“GDPR”) applies to all processing of personal data as a general law. Processing of personal data must always be based on a legal basis set forth in the GDPR.
Processing of shareholders’ personal data is based on the following grounds:
A legitimate interest may be, for instance, Robit’s group-wide information sharing, marketing and administrative activities, prevention of fraud or misuse of IT systems or money laundering, physical as well as IT and network security, as well as potential merger and acquisition activities. The provision of personal data of the shareholder as described in this Privacy Notice is necessary in order for Robit to comply with legal obligations to which Robit is subject.
4. Categories of personal data processed by Robit and purposes of processing
Robit processes the following shareholders’ personal data for the purposes of complying with legal requirements based in particular on the Limited Liability Companies Act (624/2006), for organizing General Meetings as well as collecting meeting participation information.
Shareholders’ personal data processed by Robit:
Furthermore, Robit may process change data of the above mentioned personal data.
Robit has camera surveillance on its premises. In addition to the foregoing personal data, Robit processes data relating to camera surveillance and other electronic surveillance recordings recorded when the data subject is visiting Robit’ premises.
5. Regular sources of personal data
Robit collects data concerning shareholders from the shareholder him/herself or from other permitted sources, such as from the book-entry register maintained by Euroclear Finland Oy or public sources in accordance with the applicable legislation.
6. Transfer and disclosure of personal data
Robit may transfer shareholders’ personal data to third parties in the following manner in order to fulfil the purposes of processing described in this Privacy Notice. When personal data are transferred to an entity which processes personal data on behalf of Robit (i.e. data processor) Robit has through contractual arrangements ensured that personal data is processed only in accordance with Robit’s written instructions and merely for the purposes described in this Privacy Notice and that access to personal data is allowed only for persons who need access to data based on their tasks. Data processors’ tasks relate, for instance, to provision of data systems and software as well as offering other data processing services.
Some of the data processors used by Robit are located outside the EU or EEA area. Robit has contractually ensured that these entities undertake to apply an appropriate level of data protection in their processing practices, and thus the data transfers are subject to appropriate safeguards. More information on cross border transfers of personal data and on the appropriate safeguards applied thereto from time to time is available from the contact person mentioned under Section 2 of this Privacy Notice.
Robit discloses personal data with the entities belonging to the same group of companies with Robit for a number of different purposes (such as centralized group functions, including without limitation intra-group communication, coordination and reporting). Such an exchange of information involves intra-group transfers of personal data between Robit group entities located in different parts of the world.
Unless otherwise required for personal safety reasons of the shareholder, the following personal data of the shareholder can be viewed on the public access terminal located at Euroclear Finland’s customer service data terminal:
In addition, Robit regularly discloses personal data of the shareholders with Euroclear Finland Oy, for purposes of maintaining the book-entry system. Robit may also disclose personal data to competent authorities when required to do so under applicable laws, to prepare for legal proceedings or to defend a claim within the limits permitted or required by applicable legislation from time to time.
In case of the sale of Robit’s business, or a part of it, or in case Robit conducts other organizational changes to its business, Robit may disclose personal data to the buyers and their advisors in accordance with the then current legislation.
7. Data retention period
Robit or such data processor that processes personal data on behalf of Robit retains personal data in accordance with applicable legislation for at least as long as the shareholder owns Robit’s shares. When Robit no longer needs the data for the purposes described in this Privacy Notice, the data are deleted from Robit’s and/or processors’ data systems and other data files and irrevocably anonymized. Some of the personal data of shareholders, such as personal data included in general meeting minutes, may be retained indefinitely.
Where personal data are collected on the basis of an obligation based on applicable law, the retention time of personal data may also be subject to explicit statutory requirement.
8. Rights of the data subject
The data subject may use the following rights with regard to Robit to the extent Robit acts as the controller to the personal data of the data subject in question. The extent of the data subject rights is subject to the legal basis for processing and exercising your rights requires identification.
The requests shall be directed to the contact person mentioned in section 2 of this Privacy Notice.
In addition, the data subject has the right to lodge a complaint with the supervisory authority on the processing of the personal data by the controller. The complaint shall be made to the competent supervisory authority, in Finland to the Data Protection Ombudsman, in accordance with its instructions. The web-site of the Data Protection Ombudsman can be found here.
9. Changes to this Privacy Notice
Robit may, from time to time, change this Privacy Notice. You can tell when changes have been made to the Privacy Notice by referring to the “Last Updated” legend at the top of this webpage. Robit encourages you to review this Privacy Notice regularly for any changes. If Robit will materially change the ways in which Robit processes the personal data of Robit’s customers’ representatives and contact persons, Robit will post a notice on this webpage or send an e-mail to the data subjects.
Last updated 1 June 2021
1. Introduction
This document describes how Robit Plc (hereinafter ”Robit”) and its staff process the personal data of job applicants applying to Robit. Robit acts as a controller to such personal data.
As a controller, we are responsible for the personal data of job applicants, and for the processing of such personal data. Protecting your privacy and your personal data is of utmost importance to Robit. We are committed to complying with the requirements of data protection regulation applicable to us in the processing of your personal data. The means and purposes of processing the personal data of job applicants are described in more detail in this Privacy Notice.
What is stated in this Privacy Notice, applies, where appropriate, to the processing of personal data conducted by Robit group companies.
2. Data Controller
Robit Plc
(Business ID: 0825627-0)
Viikkiniityntie 9
33880 Lempäälä
Tel.: +358 3 3140 3400
Contact Person
Jaana Rinne
c/o Robit Plc
Tel.: +358 40 521 3286
Email: jaana.rinne@robitgroup.com
3. Legal bases for processing and processing purposes
The EU General Data Protection Regulation (EU) 2016/679 (“GDPR”) applies to all processing of job applicants’ personal data as a general law. Furthermore, certain provisions of the Finnish Act on Protection of Privacy in Working Life (759/2004) apply.
Processing of personal data must always be based on a legal basis set forth in the GDPR. Processing of employees’ data is based on the following legal bases:
Personal data of job applicants is processed in particular for the following purposes:
4. Categories of personal data processed by Robit
Robit may process the following personal data directly necessary for the processing purposes mentioned above. These necessary personal data can be categorised as follows:
Basic information, such as
Information relating to suitability to the position, such as
Other information obtained from the job applicant, such as
Other information accumulated during the recruitment, such as
Data collected through technical monitoring, such as
In addition to the categories of personal data presented above, Robit may process special categories of personal data or personal data that is otherwise sensitive as follows:
5. Regular sources of personal data
According to the principal rule set forth in the Act on Protection of Privacy in Working Life, data relating to employees shall primarily be collected from the job applicant him/herself. In addition, data is collected also from other permitted sources, such as from data systems to which personal data of the applicant is recorded in connection with the job applicant’s use such data system.
6. Transfers and disclosures of personal data
Robit may transfer job applicant’s personal data to third parties in the following manner in order to fulfil the processing purposes described in this Privacy Notice. When personal data are transferred to an entity which processes personal data on behalf of Robit (i.e. data processor) Robit has through contractual arrangements ensured that personal data is processed only in accordance with Robit’s written instructions and only for the purposes described in this document and that access to personal data is restricted to persons who need access to data based on their tasks.
Some of the data processors used by Robit are located outside the EU or EEA area. Robit has contractually ensured that these entities undertake to apply an appropriate level of data protection in their processing practices, and thus the data transfers are subject to appropriate safeguards. More information on cross border transfers of the employee personal data and on the appropriate safeguards applied thereto from time to time is available from the contact person mentioned under Section 2 of this document.
In certain cases Robit may share job applicants’ personal data to the companies belonging to the same group of companies with Robit to the extent necessary for the purposes of recruitment.
Robit discloses personal data for instance to authorities and Robit’s service providers within the limits allowed or required in currently applicable legislation.
7. Data retention period
Robit retains the personal data of the job applicants in accordance with the applicable legislation only for as long as the retention of data is necessary for processing purposes specified in this Privacy Notice. When Robit no longer needs personal data for the specified purposes, the data will be deleted from the data systems of Robit as well as from other files.
The general maximum retention period of personal data of job applicants is one year from the relevant recruitment decision, based on the limitation period for raising discrimination change under the Gender Equality Act (609/1986).
8. Rights of the data subject
The General Data Protection Regulation provides the data subject with several rights based on which the data subject can in many situation himself/herself decide on the processing of his/her personal data. The data subject may use the following rights with regard to Robit to the extent Robit acts as the controller to the personal data of the data subject in question.
The requests shall be directed to the contact person mentioned in section 2 of this document.
In addition, the data subject has the right to lodge a complaint with the supervisory authority on the processing of the personal data by the controller. The complaint shall be made to the competent supervisory authority, in Finland to the Data Protection Ombudsman, in accordance with its instructions. The web-site of the Data Protection Ombudsman can be found here.
9. Changes to this Privacy Notice
Robit may, from time to time, change this Privacy Notice. You can tell when changes have been made to the Privacy Policy by referring to the “Last Updated” legend at the top of this webpage. Robit encourages you to review this document regularly for any changes.
Last updated 1 June 2021
1. Introduction
This document describes how Robit Plc (hereinafter ”Robit”) and its staff process the personal data of Robit’s customers’ or potential customers’ representatives and contact persons. Robit acts as a controller to such personal data.
As a controller, we are responsible for such personal data, and for the processing of such personal data. Protecting your privacy and your personal data is of utmost importance to Robit. We are committed to complying with the requirements of data protection regulation applicable to us in the processing of your personal data. The means and purposes of processing the personal data Robit’s customers’ and potential customers’ representatives and contact persons are described in more detail in this Privacy Notice.
What is stated in this Privacy Notice, applies, where appropriate, to the processing of personal data conducted by Robit group companies.
2. Data controller and contact person
Data Controller
Robit Plc
(Business ID: 0825627-0)
Viikkiniityntie 9
33880 Lempäälä
Tel.: +358 3 3140 3400
Contact Person
Arto Halonen
c/o Robit Plc
Tel.: +358 40 0280 717
Email: arto.halonen@robitgroup.com
3. Legal bases for processing and processing purposes
Processing of personal data must always be based on a legal basis set forth in the EU’s General Data Protection Regulation (the “GDPR”). Processing of personal data of Robit’s customers’ or prospects’ representatives and contact persons is based on the following legal bases:
Personal data is processed in particular for the following purposes:
After the termination of a customer agreement or a relevant connection, Robit may transfer data subject’s personal data to direct marketing register of Robit to the extent permitted by the law.
The provision of personal data in the manner described in this Privacy Notice is partially based on a contract between the data subject and Robit or an entity represented by the data subject and Robit. When the data subject places a service or product order by himself/herself or on behalf of the organization represented by the data subject, as well as in the context of the delivery of the services, the data subject is obliged to provide Robit with certain personal data for the processing purposes described in this Privacy Notice. The foregoing does not apply in situations where the provision of the data or certain processing of the data is based on the data subject’s consent. The non-delivery of personal data can prevent Robit from performing its contractual or other obligations or commitments, which can lead to the fact that the data subject or the organization represented by the data subject cannot place a service or product order or that the already ordered services or products cannot be provided.
4. Categories of personal data processed by Robit
Robit may process the following personal data directly necessary for the maintenance of the relevant connection between the data subject and Robit or that relate to taking care of the rights and obligations of the parties. These personal data can be categorised as follows:
Basic information, such as
Information related to the customer relation or other relevant connection between the data subject and Robit, such as
Data collected through technical monitoring, such as
Furthermore, Robit may process change data of the above mentioned data categories.
5. Regular sources of personal data
Personal data are collected from the data subject himself/herself or from an organization represented by a data subject, for instance in the context of entering into a contract, filling in and signing order forms, or in connection to invoicing. When the contractual relation continues and in the context of delivering the ordered products and/or services, personal data is collected from the data subject himself/herself also by other means, for instance in various customer service occasions via telephone or email or during the visits on Robit’s sites.
Personal data may also be collected and updated from registers of companies belonging to the same group of companies and economic interest group with Robit as well as from authorities and companies providing services related to personal data, such as Suomen Asiakastieto. In addition, Robit conducts active canvassing, and may collect basic data relating to data subjects from public websites or from other publicly available sources.
6. Transfers and disclosures of personal data
Robit may transfer personal data to third parties in the following manner in order to fulfil the processing purposes described in this Privacy Notice. When personal data are transferred to an entity which processes personal data on behalf of Robit (i.e. data processor), Robit has through contractual arrangements ensured that personal data is processed only in accordance with Robit’s written instructions and only for the purposes described in this document and that access to personal data is restricted to persons who need access to data based on their tasks.
Some of the data processors used by Robit are located outside the EU or EEA area. Robit has contractually ensured that these entities undertake to apply an appropriate level of data protection in their processing practices, and thus the data transfers are subject to appropriate safeguards. More information on cross border transfers of the personal data and on the appropriate safeguards applied thereto from time to time is available from the contact person mentioned under Section 2 of this Privacy Notice.
Robit shares the personal data of customers’ representatives and contact persons to the companies belonging to the same group of companies with Robit to the extent necessary in order to e.g. facilitate the provision of services to its customers and to facilitate communications and cooperation between the Robit group companies in relation to provision of the services.
Robit may disclose personal data within the limits permitted or required by applicable legislation from time to time, for example to competent authorities when required to do so under applicable laws, to prepare for legal proceedings or to defend a claim. In addition, Robit may disclose personal data to a debt collection agency for purposes of debt collection, or to other service providers, but only to the extent that the fulfilment of their tasks require the disclosure of personal data.
In case of the sale of Robit’s business, or a part of it, or in case Robit conducts other organizational changes to its business, Robit may disclose personal data to the buyers and their advisors in accordance with the then current legislation.
7. Data retention period
The retention period of personal data depends on the data concerned and its purpose of use. Robit retains personal data at least as long as they are needed for the execution of the informed purposes of processing, such as in the performance of Robit’s contractual obligations or in managing the contractual relation with the customer.
The retention periods are determined in accordance with the following criteria:
When personal data are no longer needed, the data is destroyed in a secure way or irrevocably anonymized.
8. Rights of the data subject
The GDPR provides the data subject with several rights based on which the data subject can in many situation himself/herself decide on the processing of his/her personal data. The data subject may use the following rights with regard to Robit to the extent Robit acts as the controller to the personal data of the data subject in question. The extent of your rights is subject to the legal basis for processing and exercising your rights requires identification.
The requests shall be directed to the contact person mentioned in section 2 of this Privacy Notice.
In addition, the data subject has the right to lodge a complaint with the supervisory authority on the processing of the personal data by the controller. The complaint shall be made to the competent supervisory authority, in Finland to the Data Protection Ombudsman, in accordance with its instructions. The web-site of the Data Protection Ombudsman can be found here.
9. Changes to this Privacy Notice
Robit may, from time to time, change this Privacy Notice. You can tell when changes have been made to the Privacy Policy by referring to the “Last Updated” legend at the top of this webpage. Robit encourages you to review this document regularly for any changes. If Robit will materially change the ways in which Robit processes the personal data of Robit’s customers’ representatives and contact persons, Robit will post a notice on this webpage or send an e-mail to the data subjects.